Student Registration Made Easy: 3 Steps for Before & After Care Programs
Unlock The Secrets to Parent-Led Registration and Simplify the Way You Run Your Before & Afterschool Program.
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Why automate your after school program registration process?
Parents like Liz see after care as central to their family’s wellbeing. And for good reason.
Out-of-School Time (OST) programs give working parents peace of mind and are linked to a host of positive outcomes for children, including higher grades and attendance rates. That’s without even mentioning the extra time for learning, homework help, and social and emotional development.
But in many districts, deliverability remains a challenge. 💪
After school care delivers value to families and communities:
A majority of parents surveyed say after care helps their child
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build social skills%20(1).png?width=50&height=50&name=Untitled%20(50%20x%2050%20px)%20(1).png)
provides time for physical activity%20(2).png?width=50&height=50&name=Untitled%20(50%20x%2050%20px)%20(2).png)
connects their child with caring adultsDemand for programs outpaces supply:
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program providersHiring remains a challenge:
Around half of providers surveyed are extremely concerned about staffing shortages.
1. Streamline Your Capacity Planning
If you’re like most providers, you may have a small two- or three-person team managing the entire registration process, with little visibility into program capacity.
And sure, Google docs may be user-friendly enough for parents, but your team is still going to need to put in quite a bit of manual work in order to get everything logged.
During peak periods, the cumulative impact on your team's workload can be detrimental. And things can get messy quickly if you’re not all on the same page about how full your programs actually are.
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For every child enrolled in after school, three are waiting for an available program. But no matter how high demand gets, parents shouldn’t have to scramble to get the after care they need.
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Today 50% of childcare professionals say only half or fewer of their families re-enroll after the first year.
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With a streamlined digital system, you can enroll families faster, making sure their information is up-to-date and accurate in a matter of minutes instead of days.
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With a streamlined digital system, you can enroll families faster, making sure their information is up-to-date and accurate in a matter of minutes instead of days.
2. Simplify Add-On Registration and Billing
Additional auxiliary programs like spring break camps, soccer, and piano are great for diversifying your revenue. But can be terrible in terms of all the manual admin tasks that come along with them.
You may have hundreds or even thousands of kids enrolled in your routine programs, each with their own set of add-on programs and payments.
To make life easier for both your staff and families, use a centralized registration process that allows parents to sign up, add programs, and pay fees all at the same time and place.
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For nearly a third of childcare businesses, managing enrollment paperwork is one of the top three manual tasks eating up the majority of their time.
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And while school information systems like PowerSchool and Aeries are great at what they do, they simply weren’t built to manage your after school programs the way you want to. Even if you manage to put a workable ad hoc process in place, it’s not likely to save your team time or provide parents with the best possible experience..png?width=50&height=50&name=Pillar%20Page%20Icons%20(10).png)
Whether a parent wants to add a nine-week session, or sign up just for weeks one, five, and six—the right system will make it easy for them to select and pay for the programs they need..png)
3. Give the Right Staff the Right Access
Last but not least, your admins should have everything they need in one central place.
If your after care registration and enrollment process is a patchwork system that forces them in and out of docs, spreadsheets, and your SIS, it’s easy for opportunities to get missed.
Same goes for your site team. They’re there to manage operations and ensure a positive experience for children. Not juggle registration admin!
With the right access permissions in place, you can take the manual gruntwork off their plates and hand the job over to area managers or enrollment teams who have the authority to adjust billing plan enrollments, schedule changes, and issue refunds.
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Our annual benchmark survey found that almost a third of teams spend one full day per week on paperwork, lesson plans, and reporting. Imagine what your admins and program managers could do with an additional 7-9 hours per week.
With the right team members in the right seats, you can make it easy for staff and parents to stick to the policies and guidelines that protect your business.
You can also make sure families get fast responses and immediate assistance, by automatically sending their inquiries straight to your enrollment specialists.
Finally, you can track the success of your revamped registration process by comparing enrollment and revenue data across multiple sites, without having to spend hours creating clunky Excel reports.
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Make Parent-Led Registration a Reality
Your site teams and program managers have other things to do besides guiding parents through the registration process—especially when there are digital tools that can make it easy for parents to do 90% of the registration work in a fraction of the time.
But many after care organizations are still finding their tipping point with technology.
To streamline operations and increase staff productivity, look for a registration system that can help you:.png?width=36&height=36&name=Pillar%20Page%20Icons%20(11).png){kind=small}
Clarify your capacity
Simplify add-on registration and billing
Give you more control over your multisite enrollment strategy
When you’re ready to elevate your after school program registration process, LineLeader is here to help.
Through a combination of real-time capacity planning, automated enrollment processes, and advanced roles and permissions, you’ll have everything you need for a parent-led registration process that makes signup easy.
Discover the power of technology in revolutionizing childcare management. With 69% of education professionals already benefiting from streamlined tasks and time savings, it's time to join the wave.
